What Is Covered
- Nursing Facility Care including room and board
- Home Health Care
- Adult Day Care as part of an approved plan of care
- Hospice Care, excluding drugs, supplies, equipment or doctor visits
- Respite Care
- Assisted Living
What Is Not Covered - Group Plan
We do not reimburse expenses for the following:
- Services received outside the United States or its territories or possessions.
- Any costs incurred if you already have a Functional Incapacity or Severe Cognitive Impairment on the effective date of this policy.
- Any costs incurred while you are not covered by this policy, except as specifically described in “Extension of Benefits” in Section 5.
- Services provided to you by a member of your Immediate Family, except as specifically described in “Respite Care Benefit” in Section 6.
- Services provided to you by any person other than an employee of a licensed provider of Long Term Care services, or a provider specifically approved by us, except as specifically described in “Respite Care Benefit” in Section 6.
- Any costs incurred by your dependent child or any dependent other than your covered spouse.
- Services or items furnished or paid for by a governmental entity, facility, or program other than Medicaid unless we are required to do so by specific law.
- Services or items furnished free of charge or for which you are not legally obligated to pay in the absence of insurance.
- Any personal care items. Personal care items are those articles or supplies that are used for the personal care, grooming, hygiene, entertainment, enjoyment, refreshment, or convenience of an individual and that are not necessary, as determined by us, to assist or enable the individual to successfully perform the Activities of Daily Living.
- Costs of mechanical assistance, machinery, or devices, including installation.
- Care for a condition that arises from, or originates during, services in the armed forces.
- Care for a condition resulting from participation in a felony or illegal occupation.
- Prescription and over-the-counter drugs and medications, supplies and equipment (e.g., needles, oxygen, gloves, etc), and physician visits.
- Transportation, including ambulance transfer.
- Services that fall outside the established plan of care that we have approved.
What Is Not Covered - Individual LTC Plan
We do not reimburse expenses for the following:
- Care resulting, directly or indirectly, from attempted suicide or an intentionally self-inflicted injury while sane or insane.
- Care resulting from your alcoholism or addiction to drugs or narcotics. This does not include addiction that results from drugs or narcotics taken as prescribed by a physician.
- Care for a condition that results from war or an act of war, whether declared or undeclared.
- Care for a condition resulting from participation in a felony or illegal occupation.
- Services received outside the United States or its territories or possessions.
- Services provided to you by a member of your Immediate Family, except as specifically described in “Respite Care Benefit” in Section 5.
- Services provided to you by any person other than an employee of a licensed provider of Long Term Care services, or a provider specifically approved by us, except as specifically described in “Respite Care Benefit” in Section 5.
- Services or items furnished by or in a Veteran’s Administration or federal government facility, unless otherwise required by law.
- Services or items furnished free of charge or for which you are not legally obligated to pay in the absence of insurance.
- Services that fall outside the established Plan of Care that we have approved.
- Any personal care items. Personal care items are those articles or supplies that are used for the personal care, grooming, hygiene, entertainment, enjoyment, refreshment, or convenience of an individual and that are not necessary, as determined by us, to assist or enable the individual to successfully perform the Activities of Daily Living.
- Costs of mechanical assistance, machinery, or devices, including installation.
- Transportation, including ambulance transfer.
- Prescription and over-the-counter drugs and medications and physician visits.
- Services received while your coverage is not in force except as provided under “Extension of Benefits” in Section 4.
3 Things You Need to File a Claim
3 Things You Need to File a Claim
Your LTC Subscriber Number
LTC Group Number
Copies of Paid-in-full Invoice
Submitting Claims FAQs
Submitting Claims FAQs
What are the key steps to the claims process?
What are the key steps to the claims process?
Here are the key steps for claiming reimbursement:
- Pay your provider first. We cannot review your claim or reimburse expenses unless they have been paid in full.
- Figure out with your provider who should send invoices to WEA Trust – you or them.
- Submit copies of paid invoices to WEA Trust within 90 days of the occurrence to be eligible for reimbursement. The invoice should display the provider's logo or letterhead, indicate full payment by you or include a copy of your payment, and show itemized charges. Always include the Long Term Care Claim Submission Form (Opens in new window) with your reimbursement claims.
How can I make sure my claims get paid?
How can I make sure my claims get paid?
Once your application for eligibility is approved, we’ll send you three forms that ensure prompt payment of claims.
- Provider Service Report (Opens in new window) ensures your provider meets the appropriate licensure required by the plan and helps eligible claims process more efficiently. This form and the required documentation is necessary when you are first approved for benefits or if you change providers.
- Long Term Care Claim Reimbursement Direct Deposit Authorization (Opens in new window) You may elect to have your reimbursement for eligible claims deposited directly into your checking account. If you do not complete this form, a paper check will be mailed to you.
- Long Term Care Claim Submission Form (Opens in new window) You or your provider must complete and return this form with every request for claim reimbursement
Can my spouse, son or daughter call you about my claims?
Can my spouse, son or daughter call you about my claims?
They sure can. We are happy to provide you and them with general information about your plan and claims. However, we cannot discuss your medical history, claims, or benefit amounts with family unless we have an authorization form on file. You can complete the Designation of Insurance Representative form (Opens in new window) available on our website, or if you have a Power of Attorney document already prepared and executed, you can send us a copy of those documents.
How could the Maximum Daily Benefit affect my reimbursement?
How could the Maximum Daily Benefit affect my reimbursement?
Your Benefit Summary shows your Maximum Daily Benefit.
- We pay up to 75% of your covered charges (up to the Maximum Daily Benefit).
- You pay 25% of your charges, charges that go over the MDB, and non-covered charges.
Example: If your MDB is $339.34 and your daily charge is $300 … we will pay 75% ($225) and
you pay 25% ($75).
Example: If your MDB is $250.00 and your daily charge is $500 … we pay $250 (75% of $500 is
more than the MDB) and you pay $250.
Will LTC claim reimbursements affect my taxes?
Will LTC claim reimbursements affect my taxes?
Your WEA Trust long term care plan is tax-qualified. This means if you received any benefits during the tax year, we are required to report the information to you and to the IRS using a 1099-LTC form which we must mail to you by January 31 for the previous tax year. While most long term care benefits are not taxable, it’s essential to consult a tax professional or refer to the IRS guidelines to ensure accurate reporting on your tax return.
4 Ways to Send In Your Claim
4 Ways to Send In Your Claim
WEA Trust
P.O. Box 259537
Madison, WI 53725-9537
FAX
608.276.9119
How WEA Trust Pays Claims
If you’ve completed the LTC Claim Reimbursement Direct Deposit Authorization Form (Opens in new window), then your reimbursement for eligible claims will be deposited directly into your checking account. If not, then a paper check will be mailed to you. On average, we reimburse claims in less than 14 calendar days. Your policy requires that we pay benefits within 30 days after we receive a claim with the required proof of loss and any other necessary documentation.
We pay benefits after you receive covered services and provide us with proof that you have incurred a covered loss; we never pay benefits in advance of you receiving a service. For example, if you pay your provider for your Assisted Living services on the first of March, we cannot reimburse you for March expenses until early April, when all of March services have been provided.